Maintaining an accurate chemical inventory is a regulatory requirement for using, handling, and storage of hazardous materials. The University of California requires Principal Investigators and/or Departments to disclose hazardous material inventory records to EH&S if a hazardous chemical is used, handled, or stored in University facilities. Collaboration between hazardous materials users and EH&S is essential for maintaining required chemical inventory records and regulatory compliance. See below for more information on the new chemical inventory tool.
For information on chemical storage and waste handling, follow these links:
The UC has developed its own chemical inventory tool, simply called "Chemicals." This new inventory tool replaces the old third-party software, CIS (Chemical Inventory System). UC Chemicals is a web-based system that facilitates the collection and storage of information related to chemical types and amounts within campus laboratories and facilities. Chemicals helps UC meet reporting and compliance requirements.
Accessing the Tool
Getting Started with UC Chemicals
Chemicals and reagents should be added to your inventory as they are received, then removed once depleted. Chemicals uses new, UC provided, 2-D barcodes ("QR" codes). Contact email@example.com to request a roll of barcode stickers. Every chemical container should be labeled with a barcode and the applicable storage code color dot. Barcodes and in-lab scanning using the mobile app make adding and deleting containers fast and easy. A detailed walkthrough is available here. The UC has also produced a number of tutorial videos linked below.
Key Differences Between Mobile and Desktop
There are a few operational differences between mobile and desktop versions of Chemicals. The mobile app can utilize your phone's camera to scan the 2-D barcodes, avoiding the need to manually type long numeric strings. The mobile version also offers streamlined barcoding of sublocations and imported inventory. Desktop sessions of Chemicals offer Delegates, PIs, and other Responsible Persons the ability to manage the group's inventory settings. Functions include inventory summaries, modifying member roles, inventory tags, managing sublocation details, and more. Group management can not be accessed using the mobile app, but is available using a web browser on your device (althouh not optimized for mobile viewing).
UC Chemicals Assistance or Questions
If you need assistance with UC Chemicals or have questions about inventory management, contact EH&S at firstname.lastname@example.org. For technical support on the tool itself, contact the Risk and Safety Solutions Service Desk at: email@example.com