UC Santa Cruz - Environmental Health & Safety - Safety


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Environmental Health & Safety Dept.
1156 High Street
Santa Cruz, CA 95064
Phone: (831) 459-2553
Fax: (831) 459-3209
Email: ehs@ucsc.edu

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Maintained by ehs@ucsc.edu
Last Reviewed on May 2, 2012

Ergonomics

Home Safety Ergonomics

Every employee at UCSC should at all times be an active participant in preventing injuries to themselves and others. Employees and supervisors need to be aware of the potential for injury and capable of altering their surroundings or processes to prevent injury and avoid unnecessary risk. These actions and behaviors are common elements of a sustained safety culture and are essential components of an effective ergonomics program. Supervisors and employees need to know the simple basics of good workstation ergonomics and then put these principles into practice on a daily basis. Good ergonomic practices related to computer workstations are easy to understand, implement and monitor. If you use a computer workstation for more than 4 hours a day or 20 hours a week, EH&S recommends you work with your supervisor to take the following steps to ensure you are in compliance with the California Department of Occupational Safety & Health ergonomics rule, adhering to the provisions of UC labor contracts and are meeting the requirements of your departmental Injury and Illness Prevention Program. Most importantly you should follow these guidelines to ensure you meet the goal of remaining injury-free at your workstation.

If you are:

A) A new employee, someone who has moved to a new workstation, or someone who has general questions or concerns about the ergonomics of your computer set up:

Sign up and take the Remedy Interactive online assessment and training module.
Make the suggested changes to your workstation to achieve the best posture.
Review the email from the Remedy Interactive system with your supervisor and/or Departmental Ergonomic Assessor to identify any remaining needs.
If you believe you need new or different equipment to solve a problem, discuss your situation with your supervisor, office manager, or Departmental Ergonomic Assessor and work together to find a workable solution.
If you are unsure whether you need new equipment or need information about what types of ergonomic equipment, including chairs, are available to solve your problems, contact Brian, 9-5430 at EH&S. A small selection of alternative keyboards and pointing devices are available for loan.
On a daily basis, ensure your equipment is properly adjusted and your posture remains appropriate. As much as possible make a habit of frequently changing your work processes (i.e. stand up, look away from your screen, do a couple of stretches), to avoid overstressing your body.
If you are unable to complete the Remedy online training and assessment or do not understand how to apply the information to yourself and your workstation, contact Brian, 9-5430 to schedule a site-visit.

B) Experiencing discomfort, aches, numbness, tingling, pain or other symptoms which are believed to be caused by or associated with your workstation set up proceed as follows:

If you have not yet filed an injury report you should inform your supervisor of your situation and call your Departmental Ergonomic Assessor or Kitty (9-1448) for an evaluation. DO THIS RIGHT AWAY because it is important to try some type of intervention as soon as possible to prevent an injury from occurring.
If you have already filed an injury report and are being treated for an ergonomic injury, speak to your occupational physician and request an ergonomic evaluation through the medical provider.
If you believe you should have a medical evaluation for your symptoms, please inform your supervisor and request assistance with the injury reporting process.

C) A manager who supervises employees with the CX designation, or who are members of the CUE bargaining unit:

Whenever you bring a new employee into your group, you need to provide them with information on logging into the Remedy Interactive online training and self assessment and go over the results with them to determine what ergonomic needs should be met. If you have questions on how to correct a problem identified by the self-assessment or the employee, contact Brian, 9-5430 at EH&S.

D) A manager or supervisor intending to refurbish an office or upgrade existing furniture:

For furniture design and office layout assistance, contact PBI at 596-0558 or freddeyoung@pbifurniture.com. This is a service provided by PBI and there is a fee. PBI is the local provider for furniture under the systemwide Steelcase contract.
To try out a variety of chairs, contact Brian for an appointment in our showroom. These are not available for loan at the present time.

Special Resources

Self-Assessment Guidelines for Computer Workstation Set Up and Completion Checklist

Need help paying for ergonomic equipment? Check out our Matching Funds Program Departmental Ergonomic Assessors can find forms and additional information on our ErgoCruz page.

Stretch-break software to help you ensure you get the right proportion of micro-rest periods during your working day. This is free for UCSC employees to use on their work computers, but you must have administrative access to your computer to install it. ITS is not currently providing dedicated support for this software or its installation.

RSIGuard introduction and manual for computer users

Download the Mac or PC version of RSIGuard

RSIGuard technical information for IT types

Online Training and Self-Assessment

Through a systemwide contract, UCSC employees have access to Remedy Interactive's OES, an online assessment and training tool. It takes approximately 30 minutes to complete, but can be done in smaller sessions, as it allows you to stop and then return to the same point later. You can review it at any time at your convenience. The assessment portion asks simple questions that will help pinpoint your personal risk areas, and then the program provides education targeted at your identified risks. There are also micro-break stretches and information on how to change your setup to enhance comfort and ergonomic safety. You will also receive personalized follow-up recommendations and periodic reminders to update your profile and note any changes that have taken place in your workstation.

To sign up for the training, go to http://login.remedyint.com/ucsc

Request a password by entering your email address in the box in the lower square